Simple Tips for Adding Shop Floor Visual Work Instruction

By David Oeters, Corporate Communications with CIMx Software

Many times, a solution is much closer than you might think.

Are you stuck wondering what next step to take in implementing visual work instructions? Illustration by www.colourbox.com

Are you stuck wondering what next step to take in implementing visual work instructions? Illustration by http://www.colourbox.com

Face it, in an era when shop floors and manufacturers struggle to break information silos, ensure new employees are poised to find success and processes aren’t employee-dependent, and break down the information gap between engineering and operations – visual work instruction is an important piece of the solution.  For many, the thought of creating videos and pictures for the shop floor seems daunting.  I’ve listened to engineers complain about the cost of hiring a production company for machine set-up instructions.  They aren’t sure where to begin, so they don’t do anything.  They wait to implement the visual work instructions, and their shop floor problems grow.  But, the truth is, the solution is much closer than they think.  Here’s how:

Take a look at Paperless Manufacturing.  Did you know you can implement a simple, out-of-the-box paperless manufacturing solution for 1/10th of the cost of past manufacturing solutions?  License cost is often less than $1 a day per user.  With paperless manufacturing, you’ll be able to not only easily add visual work instructions, shop floor visibility and process control, but collect shop floor data and create as-built reports as well.

Use Readily Available Video Tools. Are you wondering how to make videos?  You don’t need a camera and Hollywood film crew, a smart phone is all you need.  Most phones can take videos with enough quality to teach a shop floor task.  A short 2 minute video in an easily shared format is all you need to accurately show someone how to do something they may not easily understand from word instructions.  Pull out your phone, take a video and attach it to the work instructions.

Recruit In-House Experts.  Many manufacturers struggle to pass along information and best practices from an older generation to new workers.  Why not recruit the older generation and in-house experts to star in the videos?  Have them work through an operation while someone films them.  10 minutes of filming is all you need to do to tear down an information silo and ensure best practices won’t be lost.  The small time away from the workbench will pay for itself many times over.

Position Visual Work Instruction as an Achievement.  You have options as you roll out visual work instructions.  Rather than simply filming and adding them to existing instructions, why not hold a contest with shop floor workers to select who films the work instruction.  The task becomes an achievement, and your team begins searching for new best practices.  Select top workers to direct and star in the video.  Give them recognition for their achievements and they’ll be more excited to help, and everyone will be more likely to use the videos (and learn from them).

Build a Library of Best Practices.  Don’t see the process of creating visual work instructions as a campaign, but a process.  Slowly build the library of best practices videos as the need and opportunity arises.  This will take the pressure off your team, and sooner than you realize, you’ll have a complete library of videos to choose from when you need it.  What’s it worth to have a visual library of best practices on-line and available to all your shop floor people whenever they need them?

Visual work instructions will improve shop floor productivity and benefit your entire team, not just the shop floor.  Manufacturing is the center of your business, and manufacturing depends on work instructions and processes that are easily lost in information silos.  Too often, those silos hinder productivity and drain creativity.  Take a simple step to ensure you have the best possible work instructions, and your shop floor best practices aren’t lost, by implementing with visual work instructions.

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